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BLOG: Three tools for getting organized: Looking for 'The One'

Mark Gibbs | July 2, 2013
Gibbs really wants to be organized, but somehow, it never quite happens.

So, what's the best "stuff" organization tool? I have a number of others I've been trying to get around to but there is one big problem with evaluating these services and applications: You have to really commit to them to figure out just how well they work. This means that if I start using a tool that isn't completely understandable and obvious from the proverbial "square one," then I risk screwing up getting stuff done. So, after putting off trying YOAT (Yet Another Organizing Tool) for a while, I recently dove into Moxtra.

Moxtra is a good-looking iOS, Web and OS X app that combines collection (or "curation" as we now call it if we're going to be groovy and wear skinny-legged pants) with organization and collaboration.

Moxtra uses a desktop and binder metaphor. You add your stuff to binders which sit on your Moxtra desktop. A binder can include text, sketches (Moxtra provides a simple vector editing tool), videos and pictures from your camera roll or photo stream, videos directly from your iOS device's cameras, images of part or the whole of Web pages, and items from Dropbox, Google Drive, Box or Evernote.

You can also add pages to your default binder by email attachments to your Moxtra account, share binders with other people, and add voice and text annotations to anything in a binder, which can be added as a narration and saved and shared as a video presentation.

The OS X app is interesting but a little dangerous because you can configure the service to have access to your entire OS X machine when you've installed the OS X app, and should your iPad fall into the hands of a nerd-do-well (mwah!) you will surely get "pwned."

One of the really cool things about Moxtra is that it provides realtime "sharing" as a built-in feature. All you have to do is click on the "Meet" icon, select a binder, and invite people to join your "Meet." This provides not only a screencast of the binder's content as you step through it, but also supports audio conferencing so as you scroll through your binder and talk, others can follow along. In "Meet" mode you can even cause videos in binders to play on attendees' computers.

Moxtra looks extremely promising as a way to organize my stuff and, I hope, a tool I can stick with. That said, it remains to be seen whether it will be The One tool that finally gets me digitally organized. Moxtra, for its sheer scope, gets a Gearhead rating of 5 out of 5.


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