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Five tips to ease Office 365 migration

Oliver Prevrhal, Managing Director of Retarus Asia | May 3, 2016
Oliver Prevrhal of Retarus provides tips that companies can consider to ease the migration process to Office 365.

This vendor-written piece has been edited by Executive Networks Media to eliminate product promotion, but readers should note it will likely favour the submitter's approach.

Retarus Asia
Oliver Prevrhal, Managing Director of Retarus Asia

Mobile, flexible and highly productive: An increasing number of companies are currently migrating to Microsoft Office 365, and there is a growing demand for supplementary functions for Office 365. Adoption is set to surge in Asia-Pacific, as Microsoft builds data centres in Australia, Japan, India and Singapore. Regardless of whether companies are in the financial, manufacturing, or health industries, they are quickly realizing that efficiency can be greatly increased by cloud service providers - especially with regard to security, compliance and usability.

However, change is never easy. While setting up Office 365 might appear to be a breeze, many companies have data stored across several on-premise and online services, and may face challenges moving them to the cloud. Migration is not an activity most IT departments or IT vendors conduct regularly. Furthermore, with migration, companies are faced with the challenge of meeting the growing need for collaboration between users, while at the same time fulfilling the IT department's requirements for security and centralized IT management.

Here are five tips that companies can consider to ease the migration process to Office 365:

1.       Optimise spam and virus protection: Comprehensive spam and virus protection is especially important for the exchange of sensitive data via email. This is why companies using cloud-based email solutions should check in detail whether the standard security features included are sufficient to meet their requirements, or if they need to be enhanced with additional functions. Supplementary email security products from the cloud, for instance, can offer greater protection by combining several virus scanners as well as using intelligent spam and phishing filters.

2.       Proper implementation of security and compliance requirements: Many businesses which use Office 365 do not perceive their security and compliance requirements as being completely fulfilled. In fact, it has been found that 40 percent of companies using Office 365 will be using supplementary third party products by 2018. Special gateway-based email security services, for example, combine email encryption and archiving seamlessly with each other. In such cases, the decryption of the email does not take place on the user's client, but centrally through the email security product. The email is subsequently placed in the archive where it is encrypted once again. In this way, the archived information will not require the respective private key to be readable, even after ten years.

3.       Power to the user: The more heterogeneous the requirements of employees are, the more important it becomes for users to have control over their own business communication. Email security products from the cloud supplement Office 365 not only by offering additional email security, but also numerous email management functions. For example, it enables users to have the freedom to undertake many settings on their own within the scope of quarantine management. Users will also receive an email which provides an overview of all emails which have been filtered out. For instance, if a relevant newsletter is erroneously blocked, users have the power to administrate their own individual black lists and white lists.


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