"Everyone is afraid to throw anything away. All that [stored data] on the production system isn't pruned. It's all just continually backed up," said Whitehouse. "[Paranoia] is a characteristic of a lot of companies out there, and they're not repeatedly optimizing their backups."
In addition to e-mail archiving, Whitehouse said businesses can streamline their backup systems by "skimming" unchanged information from data sets being saved, instituting policies for incremental rather than full backups, and incorporating de-duplication and decompression into backup practices.
"I think in a lot of organizations backup has not been considered a [forward-thinking] strategy. As unsexy as it is, we need to make sure we're doing it right and we have the right level of resources applied to it," she said.
Sign up for Computerworld eNewsletters.