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7 tips for managing digital information overload

Jennifer Lonoff Schiff | March 28, 2014
Email, social media, texts. Today's business and project managers have more electronic distractions than ever. So how can busy managers successfully navigate the electronic jungle? Organization and productivity experts share their top tips for beating information overload.

4. Consider how many social media accounts you really need — or need to check at work. Check or monitor only work-related social media accounts while at work. And to keep social media distractions to a minimum, schedule specific times over the course of the day (e.g., when you get in in the morning, during lunch and just before close of business) to check these accounts.

5. Use a dashboard tool for managing your social media accounts. "For managers who have to run multiple Twitter accounts (like me; I run nine), the best tool I can suggest is TweetDeck [or HootSuite], which is a godsend in not only tweeting to multiple accounts, but also offers insight into what your followers are following," says Samuel F. Swicegood, owner, Audio Toaster Broadcasting. "You can also schedule tweets, which saves immense amounts of time."

6. Turn off your mobile phone — or limit texting to specific times. Unless you use your mobile phone for work, keep it off while at the office — or schedule times to check for and send text messages. During office hours, have team and family members contact you via your work phone in case of emergency or via email for less important matters.

7. Use a project management tool to keep yourself and your team on track. Use "an all-inclusive project manager [such as Basecamp or TeamworkPM] that allows you to prioritize your tasks according to due date and importance," says Owen Hemsath, president, Videospot, an online and video marketing company. "The system [should] come with a calendar, notes and a messaging system that works with any email client, so it can remind you what you need to be working on at a given time."


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