Hitachi Data Systems chief technical officer Adrian De Luca has weighed in on what will be a "new era of privacy" in Australia as March 12.
De Luca, who recently took part in a Google Hangout with privacy lawyer Alec Christie from DLA Piper, said writing your privacy was a critical first step.
"Just like protecting the intellectual property of your company, safeguarding identifying information of your clients is the next step in protecting your brand and reputation," he said.
"If you think about it, protecting personal privacy should really be a logical extension to data security and management practices.
De Luca has given his top three tips for enterprise, to help deal with the biggest changes to Australia's privacy laws in 25 years.
De Luca warned of applications storing data in multiple places, making copies and snapshots in different formats.
"You may be inadvertently storing personal information about people long forgotten or no longer deemed of business use," he said.
"Conducting an audit of all your personnel not just a logical first step, but an important one.
"Not only will this help you uncover all your personally identifiable data, but it can also give you an opportunity to do a spring clean before getting your systems in order."
Next on the list is managing the information life cycle.
"Adopting policy based file management technologies for relevant data sets can not only automate some of these procedures, but also enforce disposal when it is no longer needed."
He said various industry or legislative acts that overlay the APPs required the retention of information for a specified period of time.
"This is where software like Data Migrator on Hitachi Network Attached Storage (HNAS) really helps, allowing you to create flexible policies to migrate files from a primary file server to the Hitachi Content Platform (HCP), a full featured object store. Once in HCP, it remains persistent and immutable for as long as it needs to be retained," he said.
"When no longer required as defined by the policy, the HCP will expire the objects where they can be permanently destroyed, helping to comply with APP 4 and 11.
"Furthermore, if changes or updates are made, HCP also allows you to maintain multiple versions providing a full audit history, helping comply to APP 's 10 and 13."
APPs 10 and 11 call for maintaining the quality and security of personal information.
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