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What to do when you have more content than room on your iOS device

Kirk McElhearn | May 20, 2013
This week, I take an in-depth look at just one question. I get a lot of emails about syncing music to an iOS device, and many people find it difficult to sync when their music library is larger than the space available on their iOS device. So here's a question about checked tracks, playing albums, and syncing.

It's important to note that with iTunes 11, the checkboxes that used to be visible all the time are now only displayed in certain views, such as Songs view, or in a playlist in List view. So in other views, you will only notice if songs are checked or not by the color/shading of their names (checked tracks are black, unchecked tracks are light gray).

Again, with iTunes 11, since that checkbox is no longer visible, the only way to check or uncheck tracks is to select one or more tracks, then Control- or right-click and choose Check Selection or Uncheck Selection from the contextual menu.

Pick and choose
The second method involves picking and choosing. If you click your iOS device, then in the Music tab, you'll see options for syncing music. You can either sync your entire librarywhich is the best thing to do if you have more storage than musicor choose selected items: playlists, albums, artists, and/or genres.

Below that section of the Music tab is where you make your selections. You can choose to only sync playlists, or specific artists or genres, or you can get as granular as selecting specific albums. If you have a lot of music, I'd recommend creating a number of playlists, and filling these with the music you want; choosing individual albums is too much of a hassle. You may also want to just sync specific genres: For example, you may have one iOS device for, say, classical music, and one for other genres. As long as your classical music doesn't overflow your iOS device, you're fine.

Note that as you make your choices, the capacity bar at the bottom of the iTunes window will tell you how much free space you have left.

Simplify, simplify
I've covered two ways to choose what you sync so far, and here's the half.

You saw above that you can choose specific items to sync: playlists, artists, albums, and/or genres. Well, one easy way to resolve your problem is to create just one playlist, and dump all the music you want on your iPod into that playlist. Only add the tracks you want; so the three tracks you want to sync from your favorite album go in the playlist, and the rest remain on your Mac. They can all remain checked, but only your favorites get synced. This is much simpler, and only requires managing that playlist.

This can be a bit troublesome when you want to change what you sync, but if all your music is in a single playlist, you can view that playlist in List view or Grid view, and find tracks to remove fairly easily. I find it easier than the Music tab I mentioned earlier, where you check and uncheck different items.

So, there's no easy answer to your question, but with creative syncing, and using iTunes' checkboxes, you can accomplish what you want.


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